Digitales Bautagebuch & Abnahmeprotokolle für Bau & Ausbau
Baufortschritt, Regieleistungen und Abnahmen direkt auf der Baustelle dokumentieren – mit Fotos, Unterschrift und ohne abendliche Büroarbeit.
Bring an existing form. In the call we map your real workflow in ProtocolHero and show what the finished PDF looks like.
How Bau & Ausbau document today – and what it costs
On site it is decided every day what will be paid later: day-work hours the client did not order, change orders due to altered execution, obstructions from missing preliminary work, partial acceptances with open items. Today this is documented in a paper site diary, in day-work slips the foreman collects on Friday, and in chat photos nobody can assign to a construction section.
That costs: the site manager retypes daily reports at night. Day-work slips are submitted weeks later — and then disputed because the client's signature is missing. Change orders fail not on the merits but on the evidence: there is no dated photo of the condition before the change. And at acceptance people argue about defects nobody wrote down at the partial acceptance.
For the owner this means: they do not know their undocumented work, do not know which change orders were notified and which only discussed, and learn about open items when the final invoice is cut. ProtocolHero makes work provable the same day — day work, change orders, acceptances.
Who ProtocolHero is built for
- Construction and fit-out companies with several site managers and foremen
- General contractors and developers who coordinate subcontractors and accept their work
- Structural, civil and turnkey contractors with construction sites running in parallel
- Fit-out companies working under VOB-type contract conditions for public and commercial clients
Four things that change for management
Not more forms, but less rework, less risk and a business you can show at any time.
Day work and change orders proven the same day with signature
Day-work report and change-order notice are templates with required fields for work, hours, material, photo and the signature of the client or the other side's site manager. The foreman submits, the customer signs on the tablet, the PDF with timestamp goes out via link — before anyone forgets or disputes the work.
Every site with diary, open items and status
Sites and construction sections live in the database; every protocol attaches to them. The document hub shows per site and site manager which reports are open, in review or approved. The Hero Agent posts missing daily reports and overdue open items to your channel.
Open items from acceptance become cards with deadline
The partial acceptance lands as a card on the board. The Hero Agent creates owner — own crew or subcontractor — and deadline for every open item, reminds and asks for the photo of completion. At final acceptance the open-items list is worked through, not rediscovered.
Subcontractors document in your standard
Subcontractors fill in via a protected link, without a licence, with your required fields: work, construction section, before/after photos, signature. Uniform reports instead of ten different forms — and the photo of the concealed condition exists before it is closed up.
Schluss mit Word, Excel und Zettelwirtschaft
Diese typischen Hürden kennen Betriebe in Ihrem Gewerk – und genau hier setzt ProtocolHero an.
Bautagebuch und Regieberichte werden auf Papier geführt und abends mühsam in Word übertragen.
Abnahmeprotokolle mit Restpunkten und Fotos landen unsortiert und sind später schwer auffindbar.
Regieleistungen und Stunden werden auf Zetteln notiert – Streit bei der Abrechnung ist vorprogrammiert.
Der Baufortschritt ist für Bauleitung und Büro nicht in Echtzeit nachvollziehbar.
So unterstützt ProtocolHero Bau & Ausbau
Vor Ort erfassen, im Team prüfen und freigeben, als PDF übergeben – digital, mobil und nachvollziehbar.
Bautagebuch & Regieberichte
Tägliche Leistungen, Wetter, Personal und Geräte mobil erfassen – inklusive Fotos vom Baufortschritt.
Abnahmen mit Restpunktliste
Abnahmen strukturiert durchführen, Restpunkte mit Foto festhalten und vor Ort unterschreiben lassen.
Regieleistungen sauber belegen
Zusatzleistungen und Stunden direkt vor Ort dokumentieren und vom Auftraggeber bestätigen lassen – sauberer Beleg für die Abrechnung.
PDF & Teilen in Echtzeit
Berichte sofort als PDF ausgeben oder per Link mit Bauleitung und Auftraggeber teilen.
From template to proof
One continuous process instead of isolated tools – identical for every team, with clear ownership per step.
- 1
Templates for the site
Daily site report, day-work report, change-order notice, obstruction notice, partial and final acceptance, site safety walk-through — maintained centrally, with required fields and signature fields.
- 2
Sites and parties in the database
Project, construction sections, client, the other side's site management, subcontractors. Every protocol is assigned to the site.
- 3
Foreman documents on site — offline too
Daily report with weather, staff, work and photos on the tablet; day work with the client's signature the same day. Work continues in the shell without signal.
- 4
Subcontractors deliver into your system
Via protected link, without a licence, with your required fields. Photos of the concealed condition attach to the construction section.
- 5
Approval by site management
The site manager checks reports and change orders and approves; only then do they go as a link to client or architect. Every step in the activity log.
- 6
Acceptance and final invoice
Open items with deadline on the board, completion with photo. Bulk export of all day-work reports and change orders per site as an attachment to the final invoice.
One unproven change order costs more than a year of office hours
A construction company with four site managers and eight crews easily produces 300 daily, day-work and acceptance reports a month. If each costs 20 minutes for retyping, assigning photos and filing, that is 100 hours a month — site manager time not spent on site.
The real lever is the final invoice: a single change order of 15,000 euros cut because the dated photo and the signature are missing costs more than the whole year of office hours. With day-work and change-order records signed on the day of the work and sent with a timestamp, you negotiate with evidence instead of memories.
- Day work and change orders on the day of the work with signature and timestamp
- Daily reports without retyping — site managers stay on site
- Open items with owner and deadline — worked through before final acceptance
- Subcontractors document in your standard, without licence costs
Inspection protocols, maintenance reports, acceptances, fault reports
Retyping, matching photos, follow-ups, creating the PDF, filing
Review and approve – the rest is captured on site
Per year, office only
€64,800
20 minutes less office work per protocol × 4,320 protocols × €45/h
- 4,320
- protocols per year
- 1,440
- office hours saved per year
- 180
- working days (8 h) per year
Not included: fewer follow-ups on site, less rework, faster invoicing and the time you save when someone asks for proof. We measure the real numbers in the pilot.
Start a pilotReal customers, real statements
Our references come from the electrical trade and use ProtocolHero for construction documentation, acceptance protocols directly on site and steering several projects — the same mechanism as day work, change orders and acceptances in construction.
„Mit ProtocolHero läuft unsere Dokumentation heute deutlich strukturierter und einfacher. Gerade im Alltag ist es wichtig, dass Informationen nicht verloren gehen und wir alles schnell an einem Ort wiederfinden. Das spart Zeit und bringt mehr Klarheit ins Team. Was ich außerdem gut finde: ProtocolHero ist vielseitig einsetzbar – ob Schlüsselübergabe, Baudokumentation oder wichtige Prüfprotokolle.“
„Ich nutze ProtocolHero in meinem Elektrofachbetrieb für die Erstellung von Prüf- und Abnahmeprotokollen und bin sehr zufrieden. Besonders praktisch finde ich, dass ich Protokolle direkt digital erstellen und problemlos auf der Baustelle ausfüllen kann. Die Software ist übersichtlich und einfach zu bedienen – deutlich weniger Papierkram und eine viel effizientere Dokumentation.“
„Das Gute ist: einmal ein Projekt erstellt, meine Mitarbeiter einmal eingewiesen – das spart super viel Zeit. Als professioneller Elektrofachbetrieb müssen wir nun mal dokumentieren. Für mich als Inhaber ist es wichtig zu wissen, wo wir stehen: Wer macht welche Dokumente, welche sind noch zu erledigen, wo finde ich meine Prüfprotokolle? Genau das ist über die Dokumentenzentrale super gelöst.“
Beliebte Vorlagen für Bau & Ausbau
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Fragen rund um Bau & Ausbau
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See your Bau & Ausbau workflow in ProtocolHero
In 15 minutes we clarify where time is lost today, whether ProtocolHero fits your process and team size, and how a real report of your business looks digitally. No generic product pitch.