Digital inspection protocols for lightning protection and earthing
Recurring lightning protection inspections, earthing measurements and defect reports in one place — traceable per site, approved in the office, delivered to the operator as PDF.
Bring an existing form. In the call we map your real workflow in ProtocolHero and show what the finished PDF looks like.
How Lightning protection & earthing document today – and what it costs
A lightning protection inspection is rarely a single sheet. A logistics centre has 40 down conductors, a hospital 120 earth electrodes, an apartment block two dozen test joints. Every measuring point needs a value, a rating and often a photo — and all of it has to match the site, the protection class and the previous inspection. Today this mostly happens on paper or in one spreadsheet per site, typed up in the office at night.
That costs in three places: the inspector writes twice, the office retypes and corrects transposed digits, and when the operator asks for the previous value three years later, someone searches binders. Defects on air terminations are in the report, but without owner and deadline they vanish between two inspection cycles.
For the owner this means: they do not know which inspections are open, how long the office needs per report, and whether the proof is complete in a damage case. ProtocolHero answers exactly these three questions.
Who ProtocolHero is built for
- Lightning-protection and earthing contractors with inspectors in the field
- Electrical companies with their own lightning-protection department and recurring inspection contracts
- Operators of industrial, logistics and administrative sites who own the inspections internally
- Expert offices that accept and assess lightning protection systems
Four things that change for management
Not more forms, but less rework, less risk and a business you can show at any time.
You see every open inspection per site and inspector
The document hub shows draft, in review, approved — filtered by site, template and employee. Inspection intervals live in the site database; the Hero Agent posts overdue inspections to your channel before the operator calls.
No retyping, no forgotten measuring point
Every down conductor and electrode is a row of a recurring block with required fields. The inspector cannot skip a point, the office retypes nothing. Previous values sit right next to the new ones — deviations show up on site, not weeks later.
In a damage case the report is at hand in seconds
Approved PDF with signature, activity log with timestamps (who measured, reviewed, approved and when), photos per measuring point and optional SHA-256 file proof. Insurers and operators get a link instead of a binder search.
Defects are assigned, not just noted
Every report lands as a card on the board. The Hero Agent reads the submission, recognises defects by your rules, moves the card to 'defect open', assigns the person, sets the deadline and asks for evidence of the fix — after your approval if you prefer.
Schluss mit Word, Excel und Zettelwirtschaft
Diese typischen Hürden kennen Betriebe in Ihrem Gewerk – und genau hier setzt ProtocolHero an.
Readings per down conductor and earth electrode are written on paper and typed up in the office.
On sites with many down conductors nobody knows which measuring point has already been tested.
Defects on air terminations or test joints are in the report, but nobody tracks the fix.
Repeat inspections are missed because the deadlines live in spreadsheets.
So unterstützt ProtocolHero Lightning protection & earthing
Vor Ort erfassen, im Team prüfen und freigeben, als PDF übergeben – digital, mobil und nachvollziehbar.
Measuring points as recurring blocks
Every down conductor, earth electrode and test joint as its own instance with reading, photo and rating — complete, without skipping a row.
Site and system data from the database
Maintain sites, protection class and previous inspections centrally and reuse them in every inspection — one data basis for all teams.
Defects with owner and deadline
Every report lands as a card on your team's board; the Hero Agent assigns defects by your rules and sets deadlines.
Report with approval and timestamp
A responsible person reviews and approves the report before it goes to the operator as PDF — every action in the activity log.
From template to proof
One continuous process instead of isolated tools – identical for every team, with clear ownership per step.
- 1
Create templates centrally
Lightning protection inspection, earth measurement, defect report — once as a template with required fields, measurement tables and rating logic. All inspectors work with the same version.
- 2
Sites and previous inspections in the database
Site, protection class, number of down conductors, previous values. Each inspection selects the site and master data flows into the protocol.
- 3
Inspector measures on site — offline too
Value, photo and rating per measuring point on the tablet. Work continues in the basement without signal; sync happens once there is a connection.
- 4
Approval by the responsible electrician
The report goes into review; the responsible person checks values and rating and approves. Only then does it count as complete.
- 5
Defects on the board with deadline
The Hero Agent assigns defects, sets deadlines and reminds. The fix is documented with a photo and linked in the same protocol.
- 6
Report to the operator
The operator receives link and PDF; the repeat inspection is stored with a deadline in the database. The next cycle starts with the previous values.
Run the numbers for your business
A company with eight inspectors quickly writes 150 reports a month. If the office spends 25 minutes per report retyping, checking, formatting and filing, that is a good 60 hours of office work per month — for work already done once on site.
With ProtocolHero the report is finished on site. What remains in the office is the professional approval, typically a few minutes. Add the costs that rarely appear in a spreadsheet: a return trip for a forgotten measuring point, a liability case without complete proof, an operator who does not renew because deadlines were missed.
- No double entry: reading once on site, never retyped
- Required fields and previous values prevent return trips and queries
- Deadline overview secures repeat inspections and recurring revenue
- Proof at the push of a button reduces liability and dispute risk
Inspection protocols, maintenance reports, acceptances, fault reports
Retyping, matching photos, follow-ups, creating the PDF, filing
Review and approve – the rest is captured on site
Per year, office only
€64,800
20 minutes less office work per protocol × 4,320 protocols × €45/h
- 4,320
- protocols per year
- 1,440
- office hours saved per year
- 180
- working days (8 h) per year
Not included: fewer follow-ups on site, less rework, faster invoicing and the time you save when someone asks for proof. We measure the real numbers in the pilot.
Start a pilotReal customers, real statements
Most of our reference customers today come from the electrical trade. The mechanism is the same: inspection on site, document hub, approval, proof. For your industry we start with a pilot and measure the numbers together.
„Mit ProtocolHero läuft unsere Dokumentation heute deutlich strukturierter und einfacher. Gerade im Alltag ist es wichtig, dass Informationen nicht verloren gehen und wir alles schnell an einem Ort wiederfinden. Das spart Zeit und bringt mehr Klarheit ins Team. Was ich außerdem gut finde: ProtocolHero ist vielseitig einsetzbar – ob Schlüsselübergabe, Baudokumentation oder wichtige Prüfprotokolle.“
„Das Gute ist: einmal ein Projekt erstellt, meine Mitarbeiter einmal eingewiesen – das spart super viel Zeit. Als professioneller Elektrofachbetrieb müssen wir nun mal dokumentieren. Für mich als Inhaber ist es wichtig zu wissen, wo wir stehen: Wer macht welche Dokumente, welche sind noch zu erledigen, wo finde ich meine Prüfprotokolle? Genau das ist über die Dokumentenzentrale super gelöst.“
Beliebte Vorlagen für Lightning protection & earthing
Starten Sie mit fertigen Vorlagen oder bauen Sie sich Ihre eigenen – ganz ohne IT-Kenntnisse.
Fragen rund um Lightning protection & earthing
Note: ProtocolHero supports structured, traceable documentation. The professional assessment and the correct execution of inspections remain the responsibility of the executing company and its qualified personnel.
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See your Lightning protection & earthing workflow in ProtocolHero
In 15 minutes we clarify where time is lost today, whether ProtocolHero fits your process and team size, and how a real report of your business looks digitally. No generic product pitch.